Five Ways To Save Paper In The Office

Waste of paper is one problem which virtually every company faces, anywhere in the world. Apart from the cost implication of wasted paper, it also poses a waste problem to the environment. Below are five ways to save paper and reduce waste in the office.

1. Take Time To Proofread

It might not sound like an effective step in reducing the usage of paper in the office, but proofreading makes things a lot better. Failing to proofread a document properly can leave reprinting it up to three times. In the case that you are printing a large volume of work, a lot of paper will be wasted. Go through the document thoroughly before printing, so that you will be able to spot all the grammatical errors and spelling mistakes to correct. Also, make sure to preview before you print your work. This way, you will be sure to have it come out in the format that you want.

2. Utilize The Use Of Emails

The world has become digitized and your organization must evolve with the times. The use of emails has emerged as an alternative to sending letters. Communicating through emails saves a lot of paper, time, and energy. You can send uniform emails to the entire organization with just a click, eliminating the need to deliver a letter to every office. You can also communicate with your clients using emails, helping you to deliver faster. It also helps with record-keeping as emails are more secure than paper documents that could get lost or destroyed.

3. Stop Junk Mails

Junk mails are usually very unnecessary and they waste a lot of paper. Most times, these emails and advertisements are printed with nobody making use of them. This is why it is best to unsubscribe from junk mailing lists, as it will go a long way in saving paper.

4. Recycle Paper

Recycling scrap paper is a great way to save paper in the office. People regularly jot notes down while working, and they need paper for this. Instead of using fresh paper for note purposes, used paper can be utilized to reduce waste. Every company has sensitive data which they do not want to be compromised, therefore such documents should be removed from the recycling process. For sensitive documents, it is best to get rid of them properly using paper shredders.

5. Practice Double-Sided Printing

You can save paper by using double printing for some documents. Even though it is not appropriate for official purposes, double-sided printing is useful for documents used within the organization. Identify documents that are not being sent out, and utilize double-sided printing to save paper.

Conclusion

As an organization, it is best to sensitize your workforce on the dangers of paper waste to the environment. This will encourage them to employ all these tips for saving paper. Also be sure to put in place all the tools needed to save paper properly, including a paper shredder and a recycle bin.