6 Most Popular Data Room Websites & Why You Should Use Them

A virtual data room is one of the main conditions for an efficient and productive business. It is this software that helps to automate and simplify all the processes that the company covers.

The VDR is a new milestone in the development of enterprise cloud services and one of the fastest-growing business segments in the field of data storage and exchange. Solutions of this kind offer their users, as it may seem, almost the same advantages as Dropbox, OneDrive, and other public cloud services. But that is not true.

Data room software allows you to manage the lifetime of documents. This feature is useful when a shared document contains information that will become outdated after a certain period of time, or when a project team gains access to the document and should revoke that access after the project is completed.

Below we will look at the most popular data rooms and their features, visit this website for more information.

#1. Citrix Sharefile

Citrix ShareFile is a Virtual Data Room that has been on the market since 2013. The platform belongs to the developer Citrix Systems, which has an excellent reputation in the market and has been helping its clients make business transactions quickly and easily for over 15 years. 

This VDR is compatible with all platforms, including Windows, Mac, iOS, and Android.

📝 Key Features:

  • Analytics for security and performance.
  • Web app & API protection.
  • Application delivery management.
  • Watermarking, click trails, and view-only permissions.

💰Pricing:

Starts at $338 per month.

#2. Intralinks

Intralinks is another well-known name in the virtual data room industry, which is especially suitable for medium and large businesses. The company is considered one of the best providers of M&A solutions.

The main advantage of Intralinks virtual rooms is the ease of use because the platform has intuitive controls and a simple and attractive interface. This means that you and your team will spend significantly less time on training. Intralinks also provides important additional features such as automated reporting, employee performance metrics, and digital indexing.

📝 Key Features:

  • Simple integration with current workflow management.
  • Exceptional 24/7/365 customer service.
  • Firmex knowledge base.
  • First-time user-intuitive workspaces.
  • Firmex’s versioning feature.
  • Affordable cost.

💰Pricing:

A free trial is available.

#3. Merrill Datasite

Merrill is very similar to Intralinks when it comes to meeting the needs of medium to large businesses. Merrill solutions are the best choice for law firms, investment bankers, private investors, and corporate development, even though they cost more.

This virtual data room provides all the features you need, including Q&A, bulk upload, drag, and drop functionality, branded website, etc. With Merrill, you can upload compressed files up to 50 GB in size.

📝 Key Features:

  • Data security training for all employees.
  • Annual testing of security response.
  • Physical security measures.
  • 256-Bit SSL Encryption.
  • Audit logs and automatic audit reports.

💰Pricing:

To get its plans, contact the sales team directly and provide the necessary information to get a cost estimate.

#4. iDeals

The reason to include iDeals in the list is that it is a one-stop solution that works equally well for small and large businesses alike. iDeals started out back in 2008 and has quickly become one of the biggest names in the VDR industry. The company provides end-to-end business solutions for a variety of sectors, including real estate, mergers and acquisitions, life sciences, investment banking, law firms, and many other businesses around the world. While iDeals is a one-stop data room with many useful features, its Q&A section to improve collaboration and communication gives iDeals the edge, especially in M&A and real estate transactions.

📝 Key Features:

  • Business tools: secure Excel viewer, 25+ files for secure viewing, printing, and downloading, smart filters, keyword search, graphic reports, and Q&A tools.
  • Security tools: 2-step verification, secure PDF format, fence view feature, data encryption, single sign-on, comprehensive reporting.
  • Customer Support: Available 24/7/365, in eight languages.

💰Pricing:

There are three plans i.e. Basic, Pro, and Business.

#5. Ansarada

Ansarada is an AI-powered software-as-a-service platform that has everything a business needs for a successful and seamless transaction process. Plus, if you’re looking for a platform with advanced security tools like save and print settings, security checks, and watermarks, Ansarada might be the one for you.

📝 Key Features:

  • Smart upload. 
  • Deal reporting. 
  • Bidder engagement score.
  • Confident data sharing. 
  • Automated Q&A. 

💰Pricing:

Starts at $39.00 per month.

#6. Digify

Digify was founded in 2011 in the USA, which makes it a very young virtual data room provider.

This user-friendly platform covers all the low-level business needs and small transactions and therefore, it comes at an affordable price.

Digify offers functionalities like access control, revoke access, print and download permissions, security presents, and more.

The best part? It can be integrated with Dropbox, Google Drive, and Box. Its Gmail extension will help you track your email attachments.

📝 Key Features:

  • Team-wide file statistics.
  • Mobile device interface.
  • Real-time notifications for file activities.
  • Supports most of the popular file formats.

💰Pricing:

There are two plans: Team & Business. The team plan costs $96 per month. To get the details of the Business plan, contact sales.

📌 Conclusion

6 Most Popular Data Room Websites & Why You Should Use Them

Virtual data rooms are a modern and extremely necessary tool that makes it possible to greatly simplify the conduct of business both on the part of the manager and the ordinary employee. The presence of special software ensures the correct operation of the company and makes it possible to work from anywhere in the world. Another important aspect of data room quality is security. Each of the platforms listed above guarantees the complete safety of the privacy of your personal data that is uploaded to the data room cloud. Virtual data rooms eliminate the need to work with physical documents and allow you to set up automated workflow online.

The main advantage is safety. An additional benefit is a potential for territorial coverage. Proper use of VDR for scheduling appointments and meetings can, for example, turn a local business into a regional, and a national company – into an international one as it can invite new clients from all over the world so that they can work with it as equals. 

The use of VDR demonstrates compliance with growing security and communication standards. They are simple, straightforward, and provide a secure place for the team to collect data and information together without using the resources of their own computers or servers. VDRs bring value to a team within a company or bring in customers from outside.

Simply said, the ideal virtual data room meets all your requirements. Some tools are known for their collaboration tools, while others stand out for their security features.

However, some elements are common no matter which data room you choose. These might include data room security, collaboration tools, ease of use, customer support, etc.

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