Complete Solution to Save Mac Outlook Emails as PDF

When managing a large project, it may be tedious to convert files that are not in the same format. Similarly, many Outlook users have yet to find a reliable method for exporting their Mac Outlook emails to PDF.

You need to convert Mac Outlook emails to PDF format for various reasons. For example, to backup Mac Outlook emails into PDF format for convenient migration in the future, to share Outlook emails as PDF, to print a specific Outlook email in PDF for legal purposes, etc.

However, users often struggle to find a quick and trustworthy method to convert Outlook emails to PDF. Read this article to learn how to export emails from Mac Outlook as PDFs and convert attachments from Mac Outlook OLM to PDF format.

📌 Manual Methods to Save Mac Outlook Emails as PDF

Numerous sectors can benefit from converting emails to PDFs, including legal discovery, real estate, banking, and many more. For archiving relevant project/case file emails together or utilizing different search tools than Outlook’s native search, it can be helpful to have essential or transactional emails substantiated in a non-proprietary but accessible format.

Mac Outlook does not directly support saving emails into PDF. Therefore, converting emails to PDF in Outlook is difficult despite the benefits described above. However, if you want to convert your Mac Outlook emails into PDFs, you can do so by following these steps:

Method 1: Converting Mac Outlook Emails to PDF.

On a Mac, you can utilize the Print menu to export emails from Outlook as a PDF file. Instructions are provided below.

• Fire up Outlook and access the email you wish to convert to PDF.
• Select File > Print and confirm your choice.
• Hit “Save as PDF” within the Destination menu.
• Save the Outlook message as a PDF with a descriptive name.
• Now, you have successfully converted Mac Outlook emails to PDF format.

Method 2: Convert email from Mac Outlook to PDF format (HTML Method)

• Choose the email to convert in the main Outlook window.
• Under the menu bar, click File, then Save As.
• Select HTML as the file type and hit Save.
• Launch Microsoft Word.
• View the saved HTML email in Microsoft Word.
• Under the menu bar, click File, then Save As.
• Select PDF as the file type, then hit Save.

Even though it is viable to save emails as PDF, the procedure is a bit complex. Follow the same procedures for attachments.

👎 Drawbacks of Manual Methods

• Unless you have Mac Outlook, you cannot use the manual method to deal with an orphan OLM file.
• Users cannot archive emails chronologically using the manual method. A software tool, however, may archive several emails at once, categorizing them according to the time they were sent.
• The software also provides a variety of file naming formats to store emails. This functionality is unavailable while using the manual method.
• An application will allow you to alter the PDFs in several ways, like changing the Bates number, the date stamp, the page margin, the paper size, and the paper orientation. All this is impossible with a manual method.

📌 Why Use Software Methods Instead Of Manual Methods?

A manual method allows you to save each email in PDF format, which can be very time-consuming. Follow the above instructions for each email you want to convert from an OLM file to PDF format.

Furthermore, data corruption or deletion is possible when exporting manually. Hence, a software tool is your best bet if you want to convert several email files into PDF format while maintaining the confidentiality of your data.

With the software’s user-friendly interface, even those with little technical knowledge may easily convert OLM documents to PDF format. A Mac Outlook OLM file can be converted to a PDF document with a convenient automated tool, the capabilities of which are detailed below.

• The software tool is capable of working with the newest versions of macOS.
• Stores your messages, schedule, and contacts list in a single PDF file.
• Allows the export of several email threads as PDFs.
• Allows specific information to be saved using the date filter feature.
• Able to access PDF files, including those attached to emails.
• OLM files created in a prior version of Mac Outlook are supported.

📌 How Stellar Converter For OLM Can Help?

OLM is the file used to back up Outlook emails and other mailbox contents on a Mac device.

An OLM to PST converter application allows users to make the OLM file into a PDF. If you need to send multiple emails to a single recipient, the PDF format is the way to go. It’s a convenient file format that can be sent to and read on any computer or mobile.

📌 How to Use OLM File Converter Software to Save Mac Outlook Emails as PDF?

Stellar Converter for OLM is an example of a software tool that can convert and store OLM files.

The software is compatible with Mac and PC and allows you to extract and save emails from any given account selectively. Convert OLM files to other file types like PDF, HTML, EML, MSG, and RTF.

In addition, the software can transfer emails saved in an OLM file to your Office 365 inbox. How to change an OLM file to PDF format:

• Install and execute Stellar Converter for OLM on your Windows device.

• Select the .OLM file you wish to convert by clicking “Browse,” then “Convert.” The software then starts initiating the scan and conversion procedure.

• Now, all emails are presented in a multi-tab preview window. A single click on any email will open it, and a right-click will allow you to save it in PDF format.

• Choose the emails you want to convert and click “Save Converted Mailbox.” This will create a single PDF file containing emails from all the selected folders.

• Select “PDF” from the “Save as” menu and continue with the “Next” button.

• Select a location in the Select Destination dialog box, and then click Save.

The software is an upgrade over the manual process, allowing for a flawless conversion of the .OLM file to the PDF format.

📌 Conclusion

In this article, we covered both manual and automatic methods for saving Outlook emails as PDFs on a Mac. Users can select a solution that best suits their needs from those provided.

The software can convert OLM to PST without Outlook for Mac and is easy to use. Avoid using any web apps or tools that claim to be able to convert OLM to PST online, as doing so could expose your personal information.

Since the converted PDF file format is visible in any local browser, you can quickly and easily access your vital emails even when you don’t have access to the internet. Moreover, the software makes it possible to convert OLM files from Mac Outlook to PDF without expert assistance.